Who is on site?
Recorded attendance for staff, visitors and contractors.
TPR / TOTAL PROTECTION & RESPONSE
People. Safety. Work.
One connected platform.
TPR is site safety and people management software. It connects the people on your site with the checks, work and emergency procedures that help keep them safe.
Bring visitor sign-in, contractor records, inductions, permits, emergency mustering and daily safety tasks into one place — with a clear view of what needs attention.
For the whole team responsible for a safer workplace.
FIND YOUR INDUSTRY
Different workplaces. Shared safety responsibilities.
Explore how TPR can support the people, work and safety processes in your sector.
Manufacturing & industrial ↗
Logistics & warehousing ↗
Construction & infrastructure ↗
Schools, colleges & universities ↗
Healthcare & care settings ↗
Offices & commercial property ↗
Facilities & estate management ↗
Public sector & community estates ↗
Retail & shopping centres ↗
Hospitality, leisure & venues ↗
Transport & fleet operations ↗
Energy, utilities & environmental services ↗
Data centres & technology facilities ↗
Food, pharmaceutical & laboratory sites ↗Illustrative workplace photographs, not customer endorsements. Your configuration is tailored to your sites and responsibilities.
THE CONNECTED PICTURE
Less chasing information.
More clarity on your site.
A sign-in book tells you who arrived. A spreadsheet holds contractor documents. Another folder holds your inspection records. TPR brings those working processes together.
Your team can prepare for people before they arrive, manage the work while they are on site and retain the records needed for follow-up. The information supports everyday decisions as well as your response when something happens.
What needs checking?
Documents, inductions, risk assessments and authorisations.
What needs doing?
Inspections, maintenance, renewals and corrective actions.
Who is accounted for?
Muster information, evacuation assistance and drill records.
HOW IT WORKS
Follow a working day with TPR.
From preparation to review, each stage gives the next team the information they need.
- 01
Before arrival
Prepare people for the work ahead.
Invite visitors and collect contractor records, insurance and qualifications. Share site inductions and review risk assessments and method statements (RAMS) before the working day begins.
Visitor pre-registration · Contractor portal · Inductions · RAMS
- 02
At the entrance
Know who has arrived.
Use kiosk or QR sign-in to record staff, visitors and contractors. Reception teams can notify hosts, issue passes and see recorded attendance in one place.
Reception · Kiosk sign-in · ID passes · Attendance
- 03
During the day
Keep safe working organised.
Manage permits, inspect work areas, report incidents and assign follow-up actions. Bring maintenance tasks and certificate renewals into the same operational picture.
Permits to work · Inspections · Incidents · Maintenance
- 04
When an alarm sounds
Support an organised roll-call.
Use the recorded on-site register to account for people. Fire marshals can work by zone and see recorded evacuation assistance needs, supported by your established emergency procedures.
Emergency muster · Zones · Fire marshals · Drill records
- 05
At the next review
Turn records into the next action.
Review outstanding actions, expiring evidence and operational reports. Local teams manage their site while authorised managers can oversee multiple sites through Enterprise.
Reports · Compliance overview · Management review · Enterprise
SHARED INFORMATION. CLEAR RESPONSIBILITIES.
Built for everyone involved in site safety.
One platform can support different roles — whether you run an office, school, hospital, factory, estate or construction project.
Health & safety teams
Connect risk assessments, inductions, inspections and incident follow-up. Find the evidence and outstanding actions you need for your next review.
Facilities & estates teams
Coordinate contractors, maintenance, assets and certificates. Keep due dates and site attendance visible alongside the work being managed.
Reception & security teams
Prepare for expected arrivals, notify hosts and maintain an on-site register that supports the emergency response team.
Site & project managers
Bring permits, briefings, drawings, quality checks and handover records into the day-to-day running of a project.
Fire marshals & responsible teams
Prepare zones and assistance information, practise drills and use digital roll-call to support your evacuation procedures.
Leaders & multi-site teams
Review information across sites, share standards and contractor records, and give local teams access appropriate to their responsibilities.
See your own workflows in TPR.
Show us where paperwork, disconnected systems or missed follow-up slow your team down. We’ll demonstrate how TPR can help.
EXPLORE THE PLATFORM
The detail, when you need it.
Explore all seven areas of TPR. Open a section to see the tools available to your team.
01People, reception & attendance ↓02Contractors & work authorisation ↓03Emergency readiness & lone working ↓04Safety, risk & compliance records ↓05Facilities, staff & sustainability ↓06Construction delivery & handover ↓07Reporting, integrations & multiple sites ↓
01People, reception & attendance
Make arrivals straightforward and keep a useful record of who is on site.
Visitor & reception management
Pre-book visitors, capture arrival details, notify hosts and keep reception records in one place.
Kiosk & QR sign-in
Let visitors and contractors check in using self-service kiosks and QR codes, with site-specific sign-in steps.
Staff & people directory
Organise staff by department and role, manage permissions and onboarding invitations, and designate fire marshals.
ID cards & passes
Create identification passes with QR codes. Badge printing uses your configured browser and printer setup.
Time, attendance & payroll exports
Review staff and contractor sign-in/out records, hours worked and corrections, then export attendance data for payroll.
Meeting rooms
Manage room bookings, attendees and availability so reception and workplace teams can coordinate visits.
Members
Maintain membership records and check-in/out for clubs, leisure centres and venues, with attendance available to muster workflows.
NDA & document consent
Capture confidentiality agreements and document acceptance as part of the visitor journey.
02Contractors & work authorisation
Prepare for work before arrival and keep the review and approval steps clear.
Contractor companies & workers
Maintain company and worker records, insurance, certificate evidence and expiry dates for review by your team.
Contractor self-service portal
Give contractor companies a place to submit documents and worker details. Worker registration helps collect evidence before arrival.
RAMS management
Upload, review and approve risk assessments and method statements. Track versions, expiry dates and worker acknowledgements.
Safety inductions
Prepare site-specific induction material, record completion and use AI-assisted scripts, images and narration where enabled. Your team reviews the content.
Permits to work
Use checklists and contractor confirmation before site authorisation, followed by operative acceptance before activation, with closure records.
Accreditation & certificate evidence
Record SSIP and other scheme evidence, grades and expiry dates alongside worker qualifications and DBS records. Records support your review; they do not replace external verification.
Contractor SLA reporting
Review contractor service performance and reporting against the service levels your organisation manages.
03Emergency readiness & lone working
Give the response team organised records and practical tools for drills and incidents.
Emergency mustering & roll-call
Use recorded site attendance to support evacuation roll-call for staff, visitors, contractors and members.
Zones, fire marshals & assistance
Organise muster by zone, use mobile fire-marshal views and highlight recorded evacuation assistance needs, including PEEPs.
Drills & response records
Practise procedures with drill workflows, record status and retain information for the team’s follow-up.
Lone-worker check-ins
Support scheduled welfare check-ins and escalation workflows for people working alone, as part of your organisation’s response arrangements.
Martyn’s Law planning support
Organise threat assessments, evacuation and lockdown procedures, drill records and supporting evidence for responsible teams to review.
04Safety, risk & compliance records
Connect assessments and observations with the actions that need to follow.
Risk assessment builder
Build assessments with hazard controls, risk scoring and actions. Types include general, COSHH, manual handling, working at height, lone working, DSE, DSEAR, noise, vibration, fire and young persons.
Audits & inspections
Create templates, schedule inspections, record findings and photographs, and track corrective actions through to closure.
Incidents, near misses & positive observations
Record incidents alongside good spots and positive actions. Behaviour-Based Safety views and trends help managers review safety engagement.
RIDDOR reporting support
Keep incident information, reporting workflow records and follow-up together. Responsible people assess reportability and complete the required reporting.
Fire risk assessments
Maintain assessments, assessor details, review dates, risk ratings and outstanding fire safety actions.
Compliance certificate register
Keep building and equipment certificates together, with expiry tracking and reminders for renewal.
Template library
Start from reusable risk assessment and induction templates, then adapt them to your site and have the appropriate person review them.
Management review
Bring operational evidence, narrative inputs and actions into structured management reviews, with reports supporting your management system.
05Facilities, staff & sustainability
Keep the recurring work and people records behind your site operations organised.
Planned preventative maintenance & assets
Maintain asset records, schedule work and use an annual maintenance planner to see due and overdue tasks.
Help desk & reactive maintenance
Log faults, assign work, follow progress and retain a maintenance history through to resolution.
HR & staff lifecycle
Manage onboarding, training, certificates, leave, absence, appraisals and organisational records alongside attendance.
Right to Work records
Retain staff evidence, review status and expiry information to support your organisation’s Right to Work checking process.
CO₂ & sustainability reporting
Use contractor travel information to support estimated commuting emissions and sustainability reporting. Estimates depend on the data supplied.
06Construction delivery & handover
Carry the information collected on site through planning, quality checks and project close-out.
CDM project records
Keep project details, duty-holder roles and F10-related records together to support your team’s CDM processes.
Project planning & progress
Organise projects, programmes, constraints and weekly commitments. Review progress, completion evidence and project reports.
Daily site operations
Coordinate toolbox talks, task briefings, Take 5 assessments, site diary entries and broadcasts. Review first-aider and fire-marshal cover information and weather where configured.
Site Board
Bring attendance, emergency readiness, today’s tasks, toolbox-talk sign-off and site plans into a shared site display.
Drawings & markup
Review drawings and store annotations against the relevant revision and page, with a history of changes.
Work packages & task allocation
Organise work packages, daily tasks and gang allocations. Collect supervisor returns, labour, plant and material information, and completion photos.
Snagging & quality
Record snags with photos and drawing locations, maintain inspection and test plans, and follow non-conformance and corrective actions through close-out.
O&M handover
Build structured operation and maintenance manuals and versioned handover packs, with PDF, Word, PowerPoint and ZIP export options.
07Reporting, integrations & multiple sites
Give local teams useful tools and managers a clearer view across the organisation.
Dashboard & site intelligence
See recorded attendance, site activity and key information together so your team can identify what needs attention.
Compliance overview
Review outstanding evidence, renewals and actions across contractor and site records. Scores are internal indicators, not certification.
Reports & analytics
Review attendance, safety, contractor and operational information in reports that support decisions and follow-up.
Enterprise estate management
Group sites and areas, give local coordinators appropriate access and review the portfolio centrally, with shared contractor records, standards and operational reporting.
Microsoft Teams notifications
Bring configured visitor, safety and operational event notifications into the Teams channels your organisation uses.
Outlook & Google Calendar
Use configured calendar connections to bring meeting invitees into visitor pre-registration workflows.
Access control connections
Discuss supported Suprema BioStar 2, Suprema CLUe and Paxton Net2 connections alongside your site’s physical access requirements.
Single sign-on
Discuss Microsoft identity and single sign-on configuration for your organisation’s access arrangements.
GETTING STARTED
Start with your priorities.
Build around your operation.
You do not need to tackle every workflow at once. Begin with the processes that matter most to your team, then agree the right configuration for your people and sites.
Discuss TPR for your organisation1. Show us the challenge
Tell us about your sites, users and the processes you manage today.
2. See the relevant workflows
Walk through the platform with ACS, from the user’s task to the manager’s view.
3. Agree your configuration
Discuss modules, user roles, sign-in equipment, integrations and a quotation.
USEFUL TO KNOW
Your questions,
answered.
Is TPR just a visitor sign-in system?
No. Sign-in is one part of TPR. It also brings together contractor preparation, work authorisation, emergency mustering, safety records, maintenance and reporting. You can begin with the workflows your team needs and configure the wider platform around your operation.
Who is it designed for?
Everyone involved in managing people, work and health and safety on site: H&S professionals, facilities and estates teams, reception, security, fire marshals, contractors, project managers and organisational leaders. It supports workplaces across sectors, including education, healthcare, manufacturing, offices and construction.
How do the different teams use it?
Managers use the platform to review records, authorise work and follow up actions. Reception and security teams manage arrivals. Visitors and contractors can use configured sign-in and pre-arrival workflows, while fire marshals use mobile muster views. Access depends on each person’s role and the modules enabled.
Can it support more than one site?
Yes. Enterprise estate management brings sites and areas together for central oversight, with appropriate local access, shared contractor records and standards. We will demonstrate how this fits your organisational structure.
Will it work with our existing systems?
TPR supports configured Microsoft Teams notifications and Outlook or Google Calendar visitor workflows. ACS can also discuss supported Suprema BioStar 2, Suprema CLUe and Paxton Net2 access control connections. Compatibility, permissions and setup are checked for your environment.
How do we get started, and what does it cost?
Book a demonstration and tell us your sector, number of sites and the tasks you want to improve. ACS will walk through the relevant workflows, discuss your users and any hardware or integrations, then explain a suitable configuration and quotation.
Useful records. Responsible decisions.
Features depend on your plan, enabled modules, roles and site settings. Integrations require compatible systems and configuration. Accurate sign-in and sign-out, trained people and established response procedures remain essential. TPR supports your team’s work; it does not replace professional judgement or statutory responsibilities. AI-assisted content needs human review.
Workplace photographs: Sergey Sergeev and Anamul Rezwan / Pexels; sector photography / Unsplash. Illustrative settings; no customer endorsement implied.
EXPLORE A SPECIFIC WORKFLOW
Start with the task you need to manage.
SEE TPR FOR YOURSELF
A clearer view of your site.
A practical next step.
Tell us your sector, number of sites and the challenge you want to solve.